Frequently Asked Questions

Yes. Marine Inspection is cloud-based and available anywhere in the world. The mobile app also works fully offline at sea and syncs automatically when a connection is available, so remote operations are never a limitation.

A CMMS is software that centralizes all maintenance operations — equipment registries, work orders, preventive maintenance schedules, spare parts and service histories. For vessels, it means every engine, pump and safety system is tracked digitally, with automated reminders replacing paper logs and spreadsheets.

A work order is a digital record of a maintenance task — what needs doing, on which equipment, by whom, and by when. In Marine Inspection, work orders carry priorities, photos, labor hours, parts used and costs, and they can be created manually or generated automatically when PM tasks come due.

Preventive maintenance catches wear before it becomes failure — reducing breakdowns at sea, extending equipment life, lowering repair costs and keeping vessels compliant with class and flag state requirements. Operators using our PM scheduling typically cut emergency repairs dramatically.

Yes. The platform scales from a single pleasure craft or workboat up to multi-vessel commercial fleets. Smaller operators use the same inspection checklists, maintenance schedules and digital logs — just sized to their vessel.

Yes. Create accounts for crew, officers, engineers, inspectors and shore staff — each with their own login, role and permissions. Everyone works from the same live data.

Typical roles include administrator, fleet manager, captain/master, engineer, technician, inspector and read-only viewer. Each role controls what the user can see and do across the platform.

Yes — access is role-based and can be scoped per vessel and per module, so a technician sees their work orders while managers see fleet-wide dashboards. Sensitive data stays restricted to the roles that need it.

Administrators manage users from the settings panel — invite new users by email, assign their role and vessels, and deactivate accounts instantly when someone leaves. Deactivated users' history stays in the audit trail.

Yes — shared work orders with assignments and notifications, photo and note attachments, real-time sync between ship and shore, and comment threads on tasks keep everyone coordinated across watches and locations.

Use the "Forgot password" link on the login screen to receive a reset email. Administrators can also trigger a password reset for any user from the user management panel.

Data is encrypted in transit and at rest, hosted on secure cloud infrastructure with bank-level security. Role-based access control ensures users only ever see what their role allows.

Yes — bulk import assets, parts inventories and maintenance schedules from Excel or CSV. Our team can assist with migration from spreadsheets or a previous maintenance system so you keep your history.

Yes, at any time. Reports, logs, histories and registries export to PDF, Excel and CSV. Your data is always yours — including if you ever decide to leave.

Yes — build reports from customizable templates with your own branding, choose the data ranges and vessels to include, and schedule automatic generation and distribution to stakeholders.

Yes. Automatic cloud backups run continuously with redundant storage, so your inspection records, maintenance histories and certificates are protected against loss.

Yes — permissions are role-based and can be scoped per vessel and per module. Combined with the full audit trail of who changed what and when, you always know your data is in the right hands.